Managed print services for the healthcare industry.
Printing still sits in the middle of patient care, clinical workflow and administration. We make it secure, reliable and visible, so it supports the ward instead of interrupting it.
ISO 27001, 9001 and 14001
Information security, quality and environmental management, all independently audited. Patient data moving through a shared device is covered by the same standards your information governance team works to.
Procurement Services framework
Appointed supplier on the public sector framework, formerly K.C.S, so procurement can buy through a compliant route.
Best International MPS Provider
Awarded by the Managed Print Services Association in 2025. We have been independent and manufacturer-agnostic since 2003.
A ward and an office are not the same job.
The commonest reason healthcare print goes wrong is one device specification applied everywhere. Pick a setting and see what it actually needs.
This is what we deploy, not a survey of your estate. The free print audit is the part that meters what each area really prints and puts the right device in the right place, which is exactly where the savings usually are.
Walk-up, shared, and never off.
Shared devices in a clinical area handle patient-identifiable documents all day, with staff who cannot stand and wait for a print queue.
- Walk-up multifunction. Sized for continuous use in a high-traffic clinical area rather than for an average office day.
- Secure release. Documents release only to the authorised user, so patient information never sits in a tray on a corridor.
- Automated toner. Managed for you with local stock support, so nothing runs dry mid-shift.
- Predictive maintenance. Faults get picked up before a ward has to report one.
Device types and controls are the ones we deploy. Which of them a given area needs is settled by the free print audit, not by this panel.
Request a Free Print AuditThe device price is the smallest part.
Unmanaged printing quietly drives cost, inefficiency and risk in healthcare settings. Buying the device is the part that gets budgeted. The rest keeps arriving, on different budget lines and different teams, which is exactly why the total never appears in one place.
- High-volume paper, ink and tonerConsumables are the cost that never stops, and the one nobody forecasts accurately.
- Maintenance and unplanned downtimeEmergency callouts cost more than a service plan, and cost clinical time on top.
- Energy consumption across wards and departmentsDevices left on around the clock in areas that only print in bursts.
- Legacy devices that no longer meet clinical demandMachines specified for a service that has since changed shape.
- Staff time lost resolving printer problemsThe cost that appears on no budget line at all, and is usually the largest.
Secure at the device, reliable on the ward.
Managed print services that give you full visibility and control, so printing supports patient care rather than disrupting it.
Cutting costs
A complimentary print audit shows where to reduce excess printing and consolidate devices, so the right machine sits in the right place for what that area actually does.
Secure, compliant printing
Printed documents release only to the authorised user, sensitive information stays protected at every stage, and devices align with NHS and healthcare data protection requirements.
Fits your clinical systems
Designed to integrate with core healthcare IT platforms with minimal disruption, and secure scanning moves documents over encrypted transmission.
What it looked like at a multi-site provider.
Walk-up devices on the ward, desktops where they are needed.
A healthcare organisation running several sites needed printing that protected patient information, worked with the IT platforms it already had, and stopped failing in high-use clinical areas.
What they needed
- Secure printing to protect patient information
- Compatibility with existing healthcare IT platforms
- Reduced print waste and better cost control
- Reliable devices across high-use clinical areas
What we did
We proposed robust, low-maintenance hardware that was fully compatible with the existing infrastructure, and put proactive account and fleet management behind it. Rapid service response and automated consumables management keep performance consistent rather than reactive.
How it landed
The site now runs walk-up multifunction printers alongside compact desktop devices, all integrated with core software. Toner is managed automatically with local stock support, and predictive maintenance catches faults before a ward reports one.
Outcomes are reported as Insight Systems states them. No percentages or costs are published for this deployment, so none are given here. The customer is not named.
Find out what your site is actually spending.
Fill this in and a member of the team will be in touch to discuss your requirements in more detail. There is no obligation and nothing to pay.
- Built for clinical environments. Secure release, encrypted scanning and devices that hold up to ward use.
- Works with what you already run. Designed to integrate with your core healthcare IT platforms, with minimal disruption.
- Our own engineers. Trusted since 2003, ISO 9001, 14001 and 27001 certified, averaging a 2.22 hour response.
- You keep the findings. Whatever you decide afterwards, the audit is yours.
Get your free print audit
Takes about 30 seconds. We'll reply within one working day.
Start with the numbers.
A free print audit tells you what your site prints, what it costs and where the savings sit. No obligation, and you keep the findings either way.
Request a Free Print Audit