GDPR compliance, right down to the printer.
Every multifunction printer in your office is a computer with a drive, and it remembers what it has processed. We make sure that data is protected while the device is in use, and properly destroyed when it is not.
Every job it processed is still in there.
A multifunction printer holds a drive, and that drive keeps a record of what has passed through it. Payroll, contracts, patient letters, board papers. Whatever your office prints, scans or copies.
It is easy to protect while the device is in use, and easy to get wrong the day it leaves your building.
The data you forgot was even there.
Looking after the original data sitting on your office equipment matters, but it does not need to be a big job. We have straightforward ways to meet the current regulations without turning it into a project.
Your printer is a computer, and it keeps notes.
Multifunction devices are built around a central computer, so they carry hard drives and non-volatile memory to hold the jobs they are processing. Depending on the machines in your office, and how sensitive the information passing through them is, there are several ways to protect that data properly.
There is also the question most organisations forget: what happens to the drive when the device reaches the end of its life and leaves your building?
- Free in-depth security audit
- Common Criteria Certification
- Managed end-of-life data destruction
- Smarter storageMost current devices include security functions that make compliant data storage close to effortless, once they are configured correctly. Our team runs an in-depth security audit of all your office equipment, free of charge, to find the storage gaps and vulnerabilities, then sets out simple fixes that bring you in line with the current Common Criteria Certification.
- User safetyThe data on your machines needs protecting, and so do the people responsible for handling it. Introducing access controls and user authentication makes it effectively impossible to bypass print management and reach unmonitored output, which protects your staff as much as your files.
- Long term storageMost printers and photocopiers already offer internal storage options that safeguard original data automatically. The harder question is what happens once the product is no longer in use. We manage the data on each device through to end of life, so nothing walks out of the building on a drive nobody thought about.
Audit, secure, then dispose properly.
We take pride in helping organisations build a more streamlined way of working. If you are not sure where to start, a phone call is usually enough to work out what applies to you.
Audit
A free, in-depth security audit of every piece of office equipment you run, identifying where data is held and where it is exposed.
Secure
We configure the device security features, set up access controls and user authentication, and bring you in line with the current Common Criteria Certification.
Dispose
When a device reaches end of life we manage the data on it, so drives are wiped or destroyed properly instead of leaving with the hardware.
Got a question about GDPR?
For any queries about GDPR and the part your business plays, talk to our team on 0800 910 1000. No obligation, and no jargon.
Call 0800 910 1000