Managed print services for the insurance industry.
Policy packs, renewal notices and claims files carry personal data on every page. We manage the printing behind them, so document handling stands up to a compliance review rather than raising questions in one.
ISO 27001, 9001 and 14001
Information security, quality and environmental management, all independently audited. The devices handling policyholder and claims data are covered by the same standards your governance team reports against.
Best International MPS Provider
Awarded by the Managed Print Services Association in 2025. We have been independent and manufacturer-agnostic since 2003.
Where is a claims file exposed today?
Four questions about the controls you have now. Nothing is scored and nothing is sent anywhere; the answers just change what the panel says.
Deliberately no score. A percentage or a risk rating here would be invented, and an invented number is worse than none. This only reflects what you have told it. The free print audit is where real findings come from.
These are the four that matter.
Answer on the left and this panel changes. Until then, here is what each question is actually asking about, and why that control exists.
- Secure release. A document waits at the device until the person who sent it is standing there.
- User authentication. The person and the document are tied together, rather than assumed.
- Audit trails. Reporting that can show who printed what, and when, across every location.
- One standard everywhere. The same controls in every office, which is what makes the other three provable.
Nothing is pre-answered, because a self-check that assumes your answers is not a check. Nothing is sent anywhere either.
Request a Free Print AuditControl, visibility and trust.
Secure, scalable print services that reduce risk, streamline document workflows and give you full sight of the print estate.
Managed print and leasing
Fully managed, leased fleets with predictable costs, proactive support and central control.
Secure and compliant
User authentication, secure print release and audit trails designed to protect policyholder and claims data.
Document capture
Scan and route insurance documents securely into digital workflows, cutting manual handling and the errors that come with it.
The Insight approach.
We start with a full print audit to understand how documents actually move through your organisation, and where the security gaps, inefficiencies and cost drivers sit. From there we design a strategy that optimises the devices, embeds secure workflows and reports honestly on both.
- Secure, auditable workflows. PaperCut MF, PaperCut Hive, Printix, Epson Print Admin and Ricoh CloudStream, so the controls are enforced rather than expected.
- Costs tracked to the case. Usage reporting that follows print across cases or claims, instead of leaving it in general overhead.
- Nothing extra for compliance. Automated consumables and proactive maintenance mean no additional burden on IT or compliance teams.
- Clear usage insight. Centralised monitoring and reporting across the estate, ready for the review rather than assembled for it.
What it looked like at a global insurer.
Regional offices, one standard of control.
A global insurance provider operating across multiple regional offices handled high volumes of confidential policy and claims documentation. Their existing print setup lacked standardisation, visibility and robust security controls, which created compliance concerns and rising operational cost.
What they needed
- Stronger data security across every printed insurance document
- Standardised print management across multiple locations
- Better audit trails and reporting for compliance and governance
- Less waste, less inefficiency and no unmanaged print cost
What we did
We consolidated the devices into a secure, centrally managed fleet. Secure print release and user authentication mean sensitive documents are only accessible to the person who sent them, and document capture tools digitised the key workflows so they became traceable rather than assumed.
How it landed
Confidential documents no longer sit unattended in shared offices, the audit trail exists across every location rather than in some of them, and the rationalised estate brought overall print spend down.
Outcomes are reported as Insight Systems states them. No percentages or costs are published for this deployment, so none are given here. The customer is not named.
Find out what your offices are actually spending.
Fill this in and a member of the team will be in touch to discuss your requirements in more detail. There is no obligation and nothing to pay.
- Built for regulated environments. Authentication, secure release and per-user audit trails as standard, not as an upgrade.
- Traceable by case. Usage reporting that follows print across claims, so cost has an owner.
- Our own engineers. Trusted since 2003, ISO 9001, 14001 and 27001 certified, averaging a 2.22 hour response.
- You keep the findings. Whatever you decide afterwards, the audit is yours.
Get your free print audit
Takes about 30 seconds. We'll reply within one working day.
Start with the numbers.
A free print audit tells you what your offices print, what it costs and where the exposure sits. No obligation, and you keep the findings either way.
Request a Free Print Audit