Print management that cuts the waste.
See who prints what, control who can print it, and bring every device, supply and support call into one fixed monthly cost. Most organisations we audit are paying for output nobody needed.
Four things that change immediately.
Print management is not one product. It is a set of controls that, taken together, turn an unpredictable running cost into a managed one.
Optimised printing
Rules and permissions decide who can print, what they can print and in which format. Colour goes to the people who genuinely need it, and everything else defaults to mono and double-sided without anyone having to remember.
Cost monitoring
See what printing really costs, broken down by user, team and device, instead of one annual invoice that hides everything.
Device management
Toner arrives before it runs out and faults are caught remotely, usually before anyone notices a problem.
Automated workflows
Routine jobs stop eating people's time. Scanning, routing and approval steps run on their own, so your team spends its day on work that matters rather than standing at the printer waiting for it.
Save up to 40% on print-related costs.
Print management combines every printer, supply and support call into one contract with one set cost. Easier to manage, easier to predict, and considerably cheaper for most organisations.
off print-related costs
From monitoring usage to automating supplies and tightening security, we help you cut waste, lift productivity and get more value from every page you print. In short, we oversee and optimise your printing: tracking jobs, controlling who prints what and when, and keeping devices running, all while holding the cost down.
Whether you run one office or forty, you get full visibility and full control.
Uncontrolled printing costs?
Unmanaged printing rarely fails loudly. It leaks quietly, in four familiar ways.
- Wasted paper and toner that nobody is accountable for.
- Costs that drift with no breakdown by team or device.
- Unsecured print jobs left sitting in output trays.
- Printer downtime that stops a team until an engineer arrives.
What could you save? Answer three questions.
Tell us roughly what you spend and how print runs today, and we will show what a 40% reduction is worth over a year. It is an estimate to give you a sense of scale. The free audit replaces it with your real figure.
Answer the three questions and we will show you what a 40% reduction would be worth over 12 months.
From first audit to ongoing control.
We simplify your whole printing setup, from hardware and software through to support and sustainability, and shape it around how your organisation actually works.
Audit
A free print audit maps every device, what it costs and where output is being wasted. You get the real numbers for your setup, not an industry average.
Design
We right-size the fleet and pick the software to match, so you are not paying for capacity you never use or squeezing a busy floor onto one device.
Implement
We install and configure everything, connect it securely to your network, and switch on the rules, reporting and secure release you agreed.
Train
Controls only save money if people use them. We train your team on release, scanning and the day-to-day so the setup sticks.
Monitor
Toner arrives automatically, faults are spotted remotely, and your account manager reviews usage with you so the savings hold as you grow.
The platforms that make it work.
The right software sits at the heart of effective print management. We are independent, so we fit the platform to your setup rather than the other way round.
Between them these platforms cover PaperCut Hive and PaperCut MF for secure release and reporting, Tungsten Printix for serverless cloud print management, DocuWare for document capture and workflow, and Ricoh Smart Integration for turning an MFP into a document processing hub. Which one suits you comes out of the audit.
Print that suits your sector.
Every industry has its own pressures: confidentiality in finance, tight budgets in education, patient records in healthcare. We have supported all of them, and we tailor the setup accordingly.
£55,000 a year, back where it belongs.
A non-profit organisation came to us with rising print costs, frequent device downtime and no clear view of usage across departments. Here is what changed.
The challenge, and what we did about it
Print spend had crept up year on year without anyone being able to say where it was going. Devices failed often enough to disrupt work, and no department could see its own usage, so nobody owned the cost.
- Ran a free print audit to find the cost leaks and inefficiencies.
- Consolidated a scattered set of devices into one managed fleet.
- Introduced secure print release, cutting waste by around 15%.
- Set up automated toner replenishment and remote monitoring.
Print management FAQs.
Can't see what you need? Our team is happy to talk it through, with no obligation.
Call 0800 910 1000Print management is software that shows you where printing and copying is being wasted, then helps you set rules that encourage more considerate habits. That might mean a prompt reminding someone to print in mono rather than colour, which costs around a tenth as much, or defaulting every job to double-sided. It also keeps documents confidential: jobs are matched to a PIN or ID card and only release at the printer once the person is standing there, so nothing sensitive sits in an output tray waiting to be read.
Managing waste is not only the responsible thing to do, it is the most economical. A print management system that is set up properly and actually used can save an organisation 40% or more on its printing costs. The free print audit is where we work out the real figure for your setup rather than quoting an average.
Follow Me printing extends secure release, so a job only ever reaches the person who sent it or someone they have delegated it to, and they can collect it from any equipped printer. It is far more secure than sending a job to a desktop printer, walking over to collect it, and finding it ran out of paper, then having the rest of a confidential document print the moment somebody refills the tray.
You print as normal. Instead of the job coming out on one fixed machine, you walk to whichever printer is most convenient and release it there. If the nearest device is busy and you are in a hurry, collect it from any other enabled printer on the network. That network stretches as far as your organisation does, so a job sent from home can be collected at the office, or in London, Paris or Rome.
Detailed tracking and reporting let you see usage, allocate costs accurately and find where waste is happening. Secure release and user authentication keep sensitive documents away from anyone who should not see them. Defaulting to double-sided printing and encouraging digital alternatives cuts unnecessary output, which helps environmental targets. And because the day-to-day admin runs automatically and is controlled centrally, your team spends far less time looking after printers. That holds whether you run one office or forty.
Find the savings hiding in your print.
Tell us a little about your setup and a member of the team will be in touch within one working day with what your organisation could save over the next 12 months. No obligation.
- Save up to 40% on annual print costs, with proven results for more than 300 UK businesses.
- Cut waste with smarter print controls, secure release and sensible defaults.
- 99% uptime through proactive device monitoring and a 2.22 hour average response.
- Lower CO2 emissions , equivalent to planting more than 50 trees a year.
Book your free print audit
Takes about 30 seconds. We'll reply within one working day.
Prefer to talk it through?
Book a free discovery session and our team will show you where your print budget is actually going, and what it would take to bring it under control.
Call 0800 910 1000