Go paperless with DocuWare.
Secure your documents and data anywhere, on any device. DocuWare captures, stores and automates every document, so your team spends less time chasing paper and more time getting things done.
Insight SystemsAuthorised Partner
Every document, in one secure place.
DocuWare automates how your business handles documents. Scan a file or receive an email attachment and it files itself, safely and securely, on the DocuWare cloud server.
- Cloud-based. Every document is held securely in one place, not scattered across local drives and inboxes.
- Fully integrated. It connects to your email, printer and scanner, so nothing has to be filed by hand.
- Ready to act. Reach and edit documents from any device, wherever the work takes you.
From paper to done, in four steps.
DocuWare fits around the way your team already works. Documents come in, get filed and routed automatically, and stay a search away from anyone who needs them.
Capture
Scan a document, upload a file or forward an email, and DocuWare stores it automatically. It connects to your printer, scanner and email, so nothing is filed by hand.
Store
Every document is held securely on the DocuWare cloud server, indexed and encrypted, with a clear record of who accessed what and when.
Automate
Preconfigured workflows move documents between the right people and prompt them when something needs approval, so nothing stalls in an inbox.
Retrieve
Find any document in seconds and open it from any device, whether you are at your desk, at home or on the move.
One platform, every department.
DocuWare earns its place across the business. Here is what it changes for the teams that handle the most paperwork.
Invoice processing
Remove manual data entry with accurate, automated processing. Data is extracted and exchanged the moment an invoice arrives, which speeds up approvals and takes out the errors that come with rekeying.
Human resources
Security and compliance are built in, with a full record of who accessed what and when. Every HR document, from IDs and applications to DBS checks, is held securely in one place.
Sales & marketing
Reach quotes, presentations and contracts instantly from anywhere, so your sales team always has the information it needs to hand.
Warehouse & logistics
Capture, store, share and track documents with ease. Preconfigured workflows prompt people when they are needed and keep every document reachable from a mobile device.
Hybrid working
Give the right people secure access to the right documents, 24 hours a day, wherever they are. A flexible setup that keeps work moving at speed.
The hours your teams spend hunting for files.
DocuWare changes how every department works, and HR, IT and accounting feel it first. Payroll takes less time to process, hiring moves faster, and nobody loses an afternoon digging through cabinets or shared drives for a document from three years ago.
Request a Demo- Human resourcesProcess employee pay and onboard new starters without manually searching for old records.
- ITCentral, secure storage with access controls and a clear audit trail on every file.
- AccountingRetrieve invoices, statements and past paperwork in seconds rather than hours.
Built for the way your sector works.
Every industry handles documents differently, from patient records to student files to supplier invoices. We tailor DocuWare to the way yours works, and DocuWare's own sector guides below show what that looks like in practice. Each one opens on docuware.com in a new tab.
DocuWare FAQs.
Can't see what you need? Our team is happy to talk it through, with no obligation.
Call 0800 910 1000DocuWare is document management software that streamlines how a business handles its paperwork. It captures documents from email, scanners and uploads, stores them securely in one place, automates the workflows that move them between people, and lets your team find and access them from anywhere, on any device.
Insight Systems offers a free DocuWare demonstration, so you can test the software with your own documents and see whether it fits your business before you commit. Our team can also guide you through setup and answer any questions along the way.
No, they are different products. DocuWare has partnered with DocuSign, which lets DocuWare customers add electronic signatures and choose a subscription level based on their usage and demand.
DocuWare is available in 17 languages, including English, French, German, Italian, Greek and Dutch, which makes it a practical choice for teams working across more than one country.
Book your free DocuWare demo.
Tell us a little about your business and what you would like to see. A member of the team will be in touch within one working day to arrange a walkthrough tailored to you. No obligation.
- Free, with no obligation. Test DocuWare with your own documents before you commit to anything.
- Led by our experts. We walk you through the features and workflows that fit how your business runs.
- Authorised DocuWare partner. Supplied, set up and supported by one accountable team.
- Trusted since 2003. ISO 9001, 14001 and 27001 certified, and 2025 MPS Provider of the Year.
Request your free demo
Takes about 30 seconds. We'll be in touch within one working day.
See it working before you decide.
Book your free DocuWare demo with the form above, or call the team and we will arrange a walkthrough that fits around you. No obligation.
Call 0800 910 1000